Timberline Billing Service

Who We Are
We are Timberline Billing Service, LLC, Iowa’s premier Medicaid billing provider since our founding in 2007. What began as a one-person operation handling just five clients has grown into the largest Medicaid billing vendor in Iowa. Today, we proudly serve more than half of the school districts in the state and continue to expand into neighboring regions like Illinois and Missouri. Our growth is driven by a steadfast commitment to helping educational institutions maximize Medicaid reimbursements while reducing administrative strain.

Our team is composed of professionals who are passionate about education and compliance. With more than a decade of experience, we’ve refined our approach to prioritize accuracy, regulatory adherence, and efficient communication. By streamlining Medicaid billing operations, we empower our clients to shift focus back to what truly matters—delivering vital services to students.

What Services We Offer
Our services are strategically developed to support every stage of the Medicaid billing process for educational settings:

Medicaid Claims Processing: We manage all steps from claim receipt and T-TRAK data entry to submission, tracking, and timely resubmissions.

Denial and Rejection Management: Our proactive team closely monitors claim outcomes to quickly address and correct rejections.

Client Training & Support: We offer ongoing training for staff using the T-TRAK system and provide hands-on assistance during the academic year.

Custom Reporting & Analytics: Clients receive detailed reports on claim volume, approval status, reimbursement trends, and financial forecasting.

Multi-State Program Delivery: Our services are available in Iowa, Illinois, Missouri, and surrounding areas, supported by state-specific teams.

Dedicated Client Support: Our Iowa headquarters and Illinois office ensure responsive, personalized assistance by phone or email.

Compliance Oversight: We ensure full adherence to Medicaid requirements, including the six-month submission deadlines for state systems like T-TRAK.

Who We Serve
We specialize in Medicaid billing for educational entities including K–12 public school districts, early intervention programs, special education cooperatives, and therapy providers. Our clients often operate in complex and compliance-sensitive environments, and we tailor our services to meet the specific billing and reporting needs of each institution.

Vision Statement
We envision a future where Medicaid billing is a seamless, stress-free component of educational workflows—empowering schools to capture reimbursements efficiently while focusing on student care.

Mission Statement
Our mission is to provide trusted, efficient Medicaid billing solutions that optimize reimbursements, guarantee compliance, and deliver training and support to education agencies—so they can devote more time to student services.

Why Choose Us
Midwest Leader Since 2007: Our proven track record makes us the top choice for Medicaid billing across Iowa.

Focused on Education: We understand the unique challenges school districts face and cater specifically to those needs.

Responsive Training & Support: We invest in your team’s success with personalized training and continuous support.

Regional Expertise: With teams based in multiple states, we offer both local insight and broader Medicaid system knowledge.

Reliable Compliance: Our processes are fully compliant with federal and state Medicaid rules, ensuring peace of mind.

Community-Oriented: Through sponsorships, scholarships, and event participation, we remain deeply invested in the education community.

Industry Experience
Since 2007, we’ve built enduring relationships with educational providers throughout Iowa and Illinois. Our team of 11–50 dedicated professionals focuses exclusively on Medicaid billing for schools. Positive feedback from clients consistently highlights our attention to detail, personalized service, and commitment to financial optimization. Our involvement in regional events and long-term community partnerships reflects our dedication to both compliance and education-centered billing success.